Work Permit Management solution provides operations and safety teams with a centralized, real-time overview of all work permits across service zones and locations. The solution enables organizations to plan, issue, monitor, and close work permits while ensuring safety compliance, traceability, and controlled access throughout the entire work lifecycle.
Through an intuitive Portal and mobile-enabled workflows, managers can create and manage work permits, assign service technicians, define schedules, and enforce risk mitigation requirements such as PPE, certifications, and safety measures. Service technicians use secure check-in credentials and QR codes to check in and out on-site, ensuring that only authorized and qualified personnel are performing work at any given time.
Interactive map views, dashboards, and logs provide full visibility into ongoing and completed work permits, supporting safe operations, occupancy control, and audit readiness across service zones.
Key benefits of Work Permit Management:
- Centralized visibility of all active, closed, and cancelled work permits via portal dashboards and map-based views
- Improved safety compliance through mandatory risk assessments, PPE requirements, and certification enforcement
- Controlled site access with secure QR-based check-in and check-out for service technicians
- Operational transparency with detailed logs, schedules, and contact information for every work permit
- Reduced manual effort through guided wizards, default schedules, and reusable risk templates
- Traceability and audit readiness across the full lifecycle of a work permit
The Work Permit Management solution includes a set of components for operational and safety control. Core Work Permit Capabilities:
- Create, update, duplicate, cancel, and close work permits
- Map-based work permit creation with automatic service zone detection
- Assignment of primary and sub service providers
- Scheduling with optional strict time compliance and occupancy control
- Generation of work permit reports and check-in credentials
Safety & Risk Management:
- Risk identification with linked safety measures, PPE, and required certificates
- Enforcement of certification rules for lead and supporting service technicians
- Service zone–specific risk templates for standardized safety requirements
- Mandatory risk acknowledgment and signatures during check-in
Check-In / Check-Out Operations:
- Secure credential generation with time-bound or single-use options
- QR code–based check-in and check-out via mobile devices or portal
- Automatic validation of schedules, certificates, and active permits
- Real-time tracking of checked-in service technicians per service zone
Portal & Monitoring Applications:
- Work Permit Portal with interactive map and tabular views
- Status and occupancy dashboards with visual charts
- Detailed work permit views including contacts, technicians, schedules, risks, and logs
- Emergency email functionality for rapid incident communication
Administration & Master Data Management:
- User, service technician, and company management
- Service zone, service area, and static map layer configuration
- Risk, PPE, certificate, and safety measure management
- Risk template configuration per service zone
This comprehensive Work Permit Management solution enables organizations to operate safely, efficiently, and with full control over on-site work activities, which reduces risk, improves compliance, and provides complete visibility from permit creation to work completion.
